return to www.NCBUSSAFETY.org/FINANCE/

2004-2005 Replacement School Bus Financing - Documents and Procedures

• Master Facilitator Agreement between NC State Board of Education and DaimlerChrysler Services - dated September 27,2004.
• Master Replacement Bus Financing Agreement between North Carolina LEAs and DCS - Final Version for download and LEA signature.
• MEMO: October 13, 2004 Memo from Philip Price and Derek Graham:2004-2005 Replacement School Buses - Financing Arrangements
• Request for Payment: LEA Financed Purchase of Replacement School Buses [MS Word Version] [PDF file]
• Exhibit B for all counties - print just the one for your county.
  
  
  
• LEA INSTRUCTIONS FOR PROCESSING REPLACEMENT BUS FINANCING AGREEMENT:
  • Complete Request for Payment form and FAX to DPI Transportation Services (919/807-3578) attn: Steve Beachum.
    Note: You may attach a copy of your EXHIBIT B AGGREGATE LIST OF REPLACEMENT SCHOOL BUSES ANTICIPATED TO BE ACQUIRED and
    put "See Attached" rather than duplicating all of the payment information.
  • Receive from Steve Beachum an approval of the request for payment.
  • Issue a Purchase Order TO THOMAS BUILT BUSES AND/OR IC CORPORATION for the PURCHASE PRICE of the buses (not the financed price)
  • Download a copy of the Master Replacement Bus Financing Agreement (MRBFA) and include YOUR EXHIBIT B - AGGREGATE LIST OF REPLACEMENT SCHOOL BUSES ANTICIPATED TO BE ACQUIRED.
  • Fill in the MRBFA and get appropriate signatures IN DUPLICATE as follows:

    a.  Page 1, paragraph 1 - fill in DATE, OFFICIAL LEA NAME, LEA ADDRESS
    b.  Article I, "LEA" - fill in OFFICIAL LEA NAME (page 2)
    c.  Article X, 10.04 fill in LEA name, department and contact name for official correspondence related to the
         financing agreement (probably transportation director or finance officer)
    d.  Page 10, bottom - Appropriate signature for this agreement - either authorize Board member/chairman
         OR superintendent,depending on local procedures.
    e.  Exhibit B - replace with the one provided by DPI Transportation Services
    f.   Exhibit C - Page 16 - fill in OFFICIAL LEA NAME and date of Agreement from Page 1
    g.  Exhibit C - Page 17 - Fill in Federal Tax ID Number, date and authorized signature.

    NOTE: Remaining pages contain documents to be completed upon receipt of replacement school buses.
    Mail TWO SIGNED ORIGINAL MRBFA's by December 15 to:

    DiamlerChrysler Services Truck Finance
    1011 Warrenville, Rd
    Lisle, Il 60532
    Attention: Keith L. Courtney

    DCS will return one signed original MRBFA to the LEA.

updated 10/08/04